Recruitment Workflow

1. Manpower Demand Submission

• Receive an official manpower demand letter from the foreign employer.
• Confirm and verify all details: job titles, number of workers, required qualifications, salary, benefits, contract duration, and any other specific conditions.

2. Company Registration in Nepal Embassy Portal

• Register the foreign company in the Nepal Embassy's online portal of the concerned country.

3. Document Attestation

• Attest the following five documents from the Chamber of Commerce or the Ministry of Foreign Affairs of the concerned country:
  • Demand Letter
  • Power of Attorney
  • Employment Contract
  • Guarantee Letter
  • Agency Agreement
• Note: The attestation process varies from country to country.

4. Upload Attested Documents

• Upload the following five attested documents to the Nepal Embassy online portal:
  • Demand Letter
  • Power of Attorney
  • Employment Contract
  • Guarantee Letter
  • Agency Agreement

5. Government Approval and Licensing

• Pay all required government fees.
• The Nepal Embassy verifies and forwards the attested documents to the Department of Foreign Employment (DoFE) through the FEIMS online system.
• Await Pre-Approval from DoFE.

6. Job Advertisement and Candidate Mobilization

• Advertise job vacancies through:
  • Local newspapers
  • Official websites (including DoFE portal)
• Collect applications with necessary documents:
  • Application form
  • Educational and experience certificates
  • Passport copies
  • Passport-size photographs

7. Preliminary Screening

• Verify candidate eligibility:
  • Age
  • Educational qualifications
  • Work experience
  • Health status
  • Police clearance or criminal background
• Conduct initial interviews or assessments.
• Shortlist qualified candidates.

8. Final Interview by Employer

• Coordinate final interviews of shortlisted candidates with the foreign employer or their authorized representative (either in person or virtually).

9. Skill Assessment and Training (if required)

• Conduct job-specific skill tests for technical or skilled roles.
• Arrange vocational or language training based on employer or destination country requirements.
• Issue training certificates upon successful completion.

10. Employment Contract Signing

• Draft employment contracts in both Nepali and the destination country’s language.
• Clearly state:
  • Salary and benefits
  • Working hours and holidays
  • Roles and responsibilities
  • Repatriation, dispute resolution, and termination clauses
• Ensure candidates fully understand and voluntarily sign the contract.
• Provide signed copies to candidates and retain agency records.

11. Medical Examination

• Refer selected candidates to authorized medical centers for full health check-ups.
• Required tests may include:
  • HIV/AIDS
  • Hepatitis B/C
  • Tuberculosis

12. Visa Processing

• Submit visa applications to the respective embassy or via e-Visa systems, as applicable.
• Inform candidates about visa timelines, requirements, and fees.

13. Final Approval from DoFE

• Submit all final documentation to DoFE for final approval:
  • Signed contract
  • Medical report
  • Visa copy
  • Orientation certificate
  • Social security fund (SSF)
  • Welfare fund
• Obtain Final Approval Letter from DoFE.

14. Pre-Departure Orientation

• Conduct government-approved orientation for all selected candidates.
• Topics include:
  • Legal rights and labor laws of the destination country
  • Cultural norms and work environment
  • Health and safety standards
  • Financial literacy and remittance channels
  • Emergency contacts and embassy support services

15. Deployment and Reporting

• Ensure candidates depart on schedule with:
  • Passport and visa
  • Air ticket
  • Employment contract
  • Emergency contact info
• Confirm candidate arrival with the employer.